Posted by : Amanda Stein Tuesday, July 2, 2013

The digital scanner reduces a great deal of clutter around the office by letting you scan in physical photos, slides and important documents. However, if your company has used physical slides for years, trying to go through the stockpile is daunting. You already manage enough for your business on a day-to-day basis, so a multi-day slide scanning experience with old slides that need preservation is not the kind of task you want to take on if you can avoid it. Instead of creating a time machine to make more hours in the day, a digital slide scanning service takes the project off of your hands. Here are five business benefits from outsourcing your digital slide creation.

5. Access to professional-level equipment

Chances are good you don't have a high-end digital slide scanner sitting around. The office all-in-one printer does a decent job at archiving your documents, but if you want high-quality slide preservation, a dedicated device is a must. There is no point in buying this type of scanner for a one-time job, so it makes sense to avoid the equipment overhead by going through a service that already has everything it needs. For example, the Nikon Super Coolscan 9000 ED handles multiple types of slides and film, scans at 4000 DPI,and uses a technology called ICE which removes scratches, debris, dust and other elements from the finished scan. It starts at approximately $4,000 used, which is higher than most businesses can afford for such a limited-use tool.

4. Expertise

You might think scanning slides is an easy task, but creating the best slides possible takes experience, familiarity with the equipment and a lot of skill. You might not think a particular set of slides can be recovered if they've been damaged in storage, but you might be surprised at how much can be saved.

3. Time management

If you're already busy at work, taking enough time from your schedule to scan years of slides and film isn't appealing. It's important to delegate small projects, so you can focus on building your business, instead of trying to do it all yourself. Take some time to shop around to ensure you get the best deal possible while still maintaining quality.

2. Avoiding extra employee overhead

A temporary employee or contract worker could be brought in to take care of the scanning instead of yourself or another employee. However, you have to go through an agency or interview workers yourself, go through hiring paperwork and train the employee on what you need done. It ends up being cheaper in the long run to go with an outsourced scanning service. Outsourcing specialists tasks provides you with more time to focus on your core business needs and is one of 2013's biggest business trends.

1. Photo manipulation

If you need your slides watermarked, edited or otherwise manipulated, the digital scanning service has the software available to do so. You can request various formats for delivery, depending on your needs, and you usually have a choice on how the digital slides are sent to you.

Have you used a scanning service for your business slides? Let us know your recommendations in the comments.

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